Stock that does not match
Physical stock and the books disagree, and reconciliation takes days every month.
Warehousing & distribution
Custom warehouse management software for growing warehouses
Warehouse management software (WMS) records every movement of stock into, within and out of a warehouse: receiving, putaway to locations, picking, packing, dispatch and counts. ImliStack builds custom WMS for warehouses and distributors whose operations do not fit packaged tools, with barcode or QR scanning on phones and integration with the ERP or accounting system already in use.
Start with a conversation: we discuss your requirements and recommend an approach before you commit to anything.
The problem
Where Warehouse management businesses lose time
No location tracking
Staff search the warehouse because nobody recorded where goods were put away.
Paper gate passes
Inward and outward entries are written by hand at the gate and typed in later.
Slow, error-prone picking
Wrong items or quantities leave the warehouse and come back as returns.
Customer-wise billing
Third-party warehouses calculate storage and handling charges in spreadsheets.
What we build
Software designed around your workflow
Not a ready-made product: we design and build the modules you need, then extend them in phases.
Barcode / QR goods-in and dispatch
Scan goods in and out on Android phones or handheld scanners, with purchase order matching at goods-in.
Bin and location management
Putaway to racks and bins, with stock visible by location.
Picking and dispatch
Pick lists, packing checks, dispatch notes and gate passes.
Stock counts and reconciliation
Cycle counts with variance reports and approval before adjustment.
Batch, lot and expiry
Traceability by batch, lot, grade or expiry where products need it.
Storage billing
Customer-wise storage, handling and space charges calculated automatically.
Workflow example
One connected flow, from first record to final report
- 01Gate entry
- 02Receiving and quality check
- 03Putaway to bin
- 04Order received
- 05Pick and pack
- 06Dispatch and gate pass
- 07Invoice synced to ERP
Works with your existing systems
- ERP and accounting systems: Sage, Xero, QuickBooks, SAP, Zoho and Tally where interfaces allow
- Multi-location stock across several warehouses or sites
- Barcode and label printers, Android handheld scanners
- Weighbridges and scales with data output
- E-commerce or dealer order portals
- Transport and courier tracking
How we implement it
- Discovery We map your current workflow, documents and systems, and agree the first problem worth solving.
- First release A focused version that replaces the most painful spreadsheet or paper process, live in weeks.
- Integrate Connect accounting, ERP, devices or messaging where their interfaces allow.
- Extend Add stages, reports and teams in phases, based on how people actually use it.
Business outcomes
What changes when the workflow is in one system
- Book stock that matches the shelf
- Goods found by location, not by searching
- Fewer picking errors and returns
- Storage and handling charges calculated automatically
Typical goals for this kind of system; actual results depend on your process and are agreed during discovery.
Evidence
Relevant work
Textile ERP stock ledger
An append-only stock ledger and inventory reports built for a manufacturer, the same foundation a WMS uses.
Shotang B2B marketplace
Bulk ordering, variants and dispatch flows for a B2B phone distribution marketplace.
FAQ
Warehouse management software: common questions
What is warehouse management software?
Warehouse management software (WMS) tracks stock as it is received, stored, picked, packed and dispatched, usually by location and often by batch or lot. It gives a live, accurate view of what is in the warehouse and where.
What is the difference between ERP and WMS?
An ERP manages the business as a whole: finance, purchasing, sales and inventory totals. A WMS manages the warehouse floor in detail: locations, putaway, picking, packing and counts. Many businesses run a WMS alongside their ERP and sync orders and stock between them.
Can warehouse software integrate with Tally or SAP?
Usually yes. Orders, stock and invoices can be exchanged with Tally through its import and integration interfaces and with SAP products through their APIs. What is possible depends on the version, licence and access, which we confirm during discovery.
How long does it take to develop a warehouse management system?
A first release covering inward, dispatch and stock by location is typically live in about 6 to 10 weeks. Picking optimisation, billing and integrations are added in later phases. Timelines depend on the number of warehouses, product types and integrations.
Do you build warehouse software for UK businesses?
Yes. ImliStack works remotely with UK warehouses and distributors. Typical UK requirements include goods-in against purchase orders, barcode scanning, multi-location stock, dispatch notes and integration with Sage, Xero or QuickBooks, all of which we scope during discovery.
How much does custom warehouse software cost?
Cost depends on scope: number of sites and users, barcode hardware, batch or expiry tracking, billing rules and integrations. We give a fixed-scope estimate after a short discovery rather than a generic price.
Next step
Tell Us Your Problem. We'll Help You Build the Solution.
Tell us what you are working on. You will get a considered reply from an engineer — with questions, a suggested approach or an honest “we are not the right fit”.